Privacy Policy for Members and Supporters of Horncastle Theatre Company
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Horncastle Theatre Company is committed to protecting personal information.
This Privacy Policy relates to our use of any personal information we collect from you when you become a member or supporter of the Company.
Members pay a membership subscription and Supporters are individuals who are involved in supporting the activities of the Company (also known as Associate Members). This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound lighting, direction, choreography, music and orchestra.
Supporters also include lapsed members, as such members who normally wish to remain in contact with the Company and may wish to renew their membership at a future date.
The personal information we collect from you
We collect basic personal details such as your name, address, telephone number, email address, subscriptions and dates paid. For members we may also ask for a photograph and a short biography.
How we use information
We will use your information to send you newsletters, letters or emails to give you details of General Meetings, Shows, Rehearsals, Auditions, Production Meetings and similar events.
Your name and possibly a photograph and biography may appear in show programmes and newsletters. Your information may also be shared with our committee members. This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and supporters.
Photographs of shows may also appear on our Company Facebook, Instagram and Twitter pages and on our website. We will not share your information with other third parties without your consent.
Security
We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.
Your rights
Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.
We will keep your information indefinitely after you cease to be an active member or supporter of Horncastle Theatre Company. We keep your information because you may resume your connection with the Company and take part again in our activities. However, you can ask us to remove your personal information from our records at any time, and we will do so and stop sending you any further information.
You have the right to request a copy of all personal information we hold about you in a Subject Access Request. To do this simply write to us at the address below. We will take reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.
Changes to this Privacy Policy
We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there are any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.
How to contact us
For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us.