PRESENT : David Ireland (Chair), Hazel Crook, Kim Birchall, Brian Burbage, Cilla Danby-Burbage, Nina Byrne, Vicky Baul, Gail Hinkins, Dominic Hinkins, Sheena & Chris Liversidge, Clare Crick, Phil Stainton, Kath Thomas, Tommy Peckham Emily Head, Vera & Jeff Fenton, Tony & Judy Reynolds, Penny Holland, Vicki Head, Wendy Ireland, Jane Pow, Yvonne & Shaun Bates, Chris Byrne, Shirley Moffat (minutes)
APOLOGIES : Betty Benson, Andrew Attridge, Ann Wayne, Sam Tunmore, Becky Bradley, Lara Barber, Chris Hinkins, Rachel Yates, Mary-Ann Price, Michelle Sivil.
MINUTES OF THE LAST MEETING :Subject to the addition of Penny Holland to the attendee list and to the substitution of Chris Liversidge for Chris Hinkins as Theatre Manager, the minutes were accepted.
MATTERS ARISING : The bar ceiling was left as it is – it is likely to be fixed this summer.
CHAIRMAN'S REPORT : Provided. Sue Cranwell had been invited to attend to receive the company's thanks for her work as Box Office but in her absence she was awarded life membership and will be presented with flowers.
TREASURER'S REPORT : Report provided & accounts submitted. Main and Young Stagers accounts both accepted unanimously. Thanks to Hazel. £8152 on deposit, £2158 in the festival fund, £145 current and £240 cash. We made a £303 loss for the year. There are 54 paid members and 6 temporary members. Although there was a low attendance figure for On Monday Next, it still made a profit of £300.
YOUNG STAGERS : Report provided. The Student Stagers production of The Importance of being Earnest has been nominated for a Youth Award in the East region of NODA.
SOCIAL SECRETARY : Thank you to David & Wendy for the garden party and to Anne & Paul & all helpers for the Xmas meal.
PUBLICITY: The change of Box Office is the only news. A re-iteration of the requirement for directors to get publicity materials to Vicky a minimum of 3 weeks before the show.
ELECTION OF OFFICERS: With the exception of Chris Liversidge as Theatre Manager, all current committee members are willing to stand again for election. Brian Burbage was the only nomination of this position so no election was required, The elected members are Chair : David Ireland, Treasurer: Hazel Crook, Secretary : Shirley Moffat, Young Stagers : Sheena Liversidge, Publicity : Vicki Head, Social : Nancy Byrne, Archivist : Wendy Ireland, Theatre Manager : Brian Burbage. Committee Members : Penny Holland, Kim Birchall, Chris Byrne, Cilla Danby-Burbage
ASSOCIATE MEMBERS : Bob Wayne, Peter Spittlehouse, Pete Swift, Peter Glenister, Graham Turner, Paul Tunmore, Anne & Paul Strachan, an RBNB (brewery) representative.
SUBSCRIPTIONS / TICKET PRICES /SCRIPTS : It was agreed that subscriptions would stay the same, that ticket prices would be raised to £6 with concessions at £5 and script prices would stay at £5. The caveat to that is that lost scripts would be charged at full price. Directors should get their cast to sign for scripts.
THEATRE BUSINESS Website : the website subscription for the coming year is due. Exact price not available but around £75. Directors should make sure that Dominic is sent publicity material. Props : the new drawers & boxes are labelled. Wardrobe : Cilla is working her way through the costumes & keeping only hard to find ones. Dancer costumes will be kept separate. All items will be photographed & inventoried. All items borrowed must be noted in the temporary file. After a show, all items borrowed must be left either on the rail or in the temporary box – Cilla will see that it is cleaned & returned. Scripts : the library is now charging £20 pa for reading script subscription. Theatre : Chris L thanked Brian, Paul & David for their help while he was theatre manager.
FUTURE PRODUCTION : It was agreed that It Could Be Anyone of Us (Aykbourn) to be directed by Penny will be the November production (23 – 26 November). There is a play-reading on 18 May of Under Milk Wood. We are still waiting to hear from Sleaford & Skegness on whether they can come to us for the July One-Act play nights.
ANY OTHER BUSINESS : The audiences have been asked to supply reviews. It was agreed that all feedback, negative as well as positive would be valuable. In future Business Meetings will be held on the last Tuesdays of June September and December with the AGM in March. For 2011 / 2012 this will be 28 June, 27 September, 20 December and the AGM 27 March. All to be held in the theatre.
The meeting closed at 9:55pm